Privacy and Cookie Policy

You consent to the processing of your personal data to: Ondřej Michal, Nadrazni 108/6, 397 01 Pisek, Czechia, IN: 04674944, VAT number: we are not VAT payers, contact address: jsem@ondrejmichal.cz, homepage url: https://ondrejmichal.cz/ (referred to as "Nanoconfer owner" or "we" or "us") and to: University of West Bohemia Univerzitni 8, 306 14, Pilsen Czechia, contact address: cdee@fel.zcu.cz, homepage url: https://www.diagnostika.zcu.cz/ (referred to as "Organizer").

When dealing with your personal information, we follow the laws of the Czech Republic and the European Union. Specifically, we adhere to Act No. 110/2019 Coll. regarding personal data processing, Act No. 480/2004 Coll., and Article 13 of Regulation (EU) No. 2016/679, known as the General Data Protection Regulation. In the next section, we'll provide details on why and how we handle your personal data, as well as who may be involved in the processing. It's crucial information, so please take a moment to review it carefully.

What is personal information and what we collect

Personal data means any information about an identified or identifiable natural person; an identifiable natural person is a natural person who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, a network identifier or to one or more specific elements of the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

We collect the following personal information during specific processes:

Registration

Username
Email address

Filling your profile information (optional)

First Name
Last Name
Affiliation
Country

Submitting abstract or paper (Important! The submitting author ensures that all co-authors have seen and approved these privacy terms)

First Name
Last Name

Registration as participant

First Name
Last Name
Email address

Access logs

Similar to most websites, our server maintain access logs (including IP address, browser type, and operating system). These logs are crucial for the seamless operation of our services, ensuring their security, reliability, and robust performance. Additionally, this information plays a vital role in combating DDoS attacks, scanning activities, and other hacking attempts.

Data Storage, Processing Services and Security

The servers handling your data are hosted in certified (ČSN EN ISO 9001:2016, ČSN ISO/IEC 27001:2014) and secured data centers located in Czechia owned by INTERNET CZ, a. s. Each event has its own iteration of NanoCONFER installation and database, identifiable by a unique subdomain address, ensuring data separation and additional protection of your personal data (current iteration is: https://diagnostika.nanoconfer.cz). We employ TLS encryption to secure and protect confidential information you send to us, like inquiries. A secure connection is indicated by "https://" and a lock icon in your browser's address bar. With TLS, third parties cannot read the data you transmit to us.

For what purpose do we manage personal data and for how long?

The information are gathered to guarantee the secure and smooth functioning of the NanoCONFER application and to support users with inquiries related to application usage. Additionally, it is utilized for marketing purposes, specifically for sharing updates and information about the events organized by an Organizer.

NanoCONFER Owner commits to using the data solely for the authorized purposes of the Organizer and will not share it with third parties without written consent. All personal data provided for the above purposes are provided entirely voluntarily, and the expression of consent is done by actively interacting (ticking) the box to consent to their processing or on the basis of a legitimate interest. You can revoke the processing of data for this purpose at any time by emailing us or simply by deleting your account.

What are your rights in relation to data protection?

You have the following rights under the General Data Protection Regulation (GDPR):

The right of access to your personal data under Article 15 GDPR,
The right to rectification of personal data pursuant to Article 16 of the GDPR, or restriction of processing pursuant to Article 18 of the GDPR.
The right to erasure of personal data pursuant to Article 17 GDPR.
The right to object to processing under Article 21 GDPR; and
The right to data portability under Article 20 GDPR.
The right to withdraw consent to processing in writing or electronically to our email or to email of the Organizer.
You also have the right to lodge a complaint about the processing of your personal data or the controller's failure to comply with its obligations under the GDPR with a supervisory authority in your country. The supervisory authority in the Czech Republic is the Office for Personal Data Protection, located at Pplk. Sochor 27, 170 00 Prague 7, www.uoou.cz.

Updates to the Privacy Policy

We may modify or update the Privacy Policy from time to time. Any changes to this Privacy Policy will become effective when posted on this page.

Cookie Consent Policy

We use cookies on its website to provide you with a better user experience and essential functionalities. By actively interacting (ticking) the box to consent during registration and using the NanoCONFER website, you consent to the use of cookies in accordance with this Cookie Consent Policy.

What are Cookies?

Cookies are small pieces of text sent to your web browser by a website you visit. A cookie files are harmless and are stored in your web browser and allows the NanoCONFER website to recognize you and facilitate your use of the site.

How NanoCONFER Uses Cookies

We use cookies for two primary purposes:

Analytics: We utilize cookies to collect anonymized information about how users interact with our website. This helps us analyze user behavior, improve the website's functionality, and enhance your overall experience.

Login-related Functions: Cookies are employed to support essential login-related functions, ensuring secure access to NanoCONFER services.

Your Consent

By continuing to use the NanoCONFER website after actively ticking consent agreement during registration, you agree to the placement of cookies on your device. According to European legislation, we consider your continued use of the website as valid consent. If you do not wish to accept cookies from our website, you can adjust your browser settings to refuse cookies. Please note that certain features of the website may not function optimally without cookies.

Changes to the Cookie Consent Policy

We may update our Cookie Consent Policy periodically. Any changes will be posted on this page.

Contact Information:

If you have any questions or concerns about our privacy practices, please contact us at cdee@fel.zcu.cz or at jsem@ondrejmichal.cz.

The last update of these terms has taken place on 01.11.2023.